MS GP – How to change a PO cost after receiving?

Note: You cannot void a receipt; you can do a return but this will close a PO.

You can edit a cost for a received PO by using two options:
1. Through a Change Order - by entering an additional line item after changing a PO status to Change Order
2. During an invoice entry – by adjusting a line item cost

Through a Change Order:

• Go to Transactions -> Purchasing -> Edit Purchase Orders
• Lookup a PO and change a Purchase Orders Status to Change Order
• Click Process
• Go to a Purchase Order entry window and lookup the PO
• Add a new line item, exp. Freight

During an Invoice Entry

• In the Purchasing Invoice Entry window, change a line item cost
• Click Yes

This cost change will be recorded in the system as a Purchase Price Variance